The Ministry of Corporate Affairs closed the older MCA21 Version 2 portal . Starting June 18, 2025, companies must now file all documents using the updated MCA Home (mca.gov.in)21 Version 3 system.
This change represents the biggest shift in India’s corporate compliance processes in more than ten years. MCA started rolling out the change in phases back in 2022, but many organizations are now facing the real work ahead.
To lead a business run a company, or handle compliance, people don’t just need to pick up a new system. They need to rethink how they handle regulatory duties, keep proper records, and stay compliant with accuracy in a digital world facing growing scrutiny.
Where Things Are Right Now
The V2 portal is no longer open. Filings that showed “Pending Payment” or “Resubmission” status before June 18 won’t go through in V2. Companies must restart those filings from scratch using the V3 system if they missed completing them.
The MCA announced that the V3 system would not work from July 9 to July 13 due to maintenance and upgrades. They plan to roll out the final batch of 38 migrated forms on July 14. This gives companies a clear deadline to submit urgent filings before the system goes offline.
Why This Transition Matters
This change is more than just a technical update. MCA21 V3 marks a big shift in how compliance works in India.
Now, every company form must be completed online in the V3 system. Offline PDFs and manual uploads are no longer an option.
Second, the system uses automated checks, electronic adjudication, and PAN verification in major forms like MGT-6. This boosts precision and sets stricter standards for accountability.
This aims to build one unified platform to handle all company filings. It cuts down on redundancy, adds clarity, and enforces consistent regulations.
Companies that depend on last-minute compliance—rushing to meet deadlines—now face the need to stay organized and act ahead of time.
What Directors Should Focus On
With this system, company directors now hold a bigger and clearer role to fulfill their responsibilities.
Start by checking with your compliance team or company secretary to ensure your company is ready to meet V3 requirements. Request a specific briefing about it. Do not just trust that “it’s being handled” without actual evidence.
Directors need to confirm the following:
- The company has registered to get a V3 Business User ID. This is the key to using the new portal.
- Digital Signature Certificates (DSCs) are active, renewed if needed, and linked in the V3 system.
- A thorough audit has been done to review filings stuck in V2, which now must be resubmitted in V3.
- The details of shareholders and subsidiaries are correct and updated in the new platform.
Directors need to ask their compliance officers or service providers to share a transition status report. This does not mean meddling in small details. It shows responsible leadership. Directors hold the responsibility to make sure the company fulfills its legal duties.
Steps for Compliance Professionals
How well the transition goes relies on how well Compliance Professionals plan and communicate.
Start by doing a full review of the company’s MCA filings:
- Find incomplete or pending forms in V2 dated before June 18. If these were left unfinished, make a plan to redo and submit them in V3 as as you can.
- Ensure all required shareholder and subsidiary information in V3 is correct, complete, and uploaded.
Second, make sure all authorized signatories have valid DSCs and link them to their profiles in V3. Many people skip this step, which often causes delays or errors during last-minute filings.
Third, check the company’s statutory calendar because of the planned V3 downtime from July 9 to 13. If any forms are due in this time, file them early to avoid problems.
Lastly, train your team to understand the new V3 features, like online form submissions and updated scrutiny tools. Learning these now can save a lot of time and effort later.
What Business Owners and SMEs Should Know
Small business owners, those who don’t have a dedicated company secretary, may find the process intimidating.
If you haven’t switched to V3 yet, make this a top priority right away. Start by registering a Business User ID. Check if your DSC is still valid and linked .
If you work with an external company secretary or compliance consultant, ask them for a clear readiness update. Ask questions like:
- Are all our filings complete and up-to-date in V3?
- Do we have anything left from V2 that now requires fresh submissions?
- Is the shareholder and subsidiary data uploaded without errors?
- Did you account for the July downtime when planning our filings?
It’s smarter to address everything upfront than deal with penalties or missed compliance later.
Why You Need Professionals Like Accovet
At Accovet, we don’t just handle filings. We work as a compliance partner that businesses can rely on.
During this transition, we are helping companies adjust by:
- Reviewing the entire MCA21 transition to spot unfinished tasks.
- Setting up and verifying V3 Business User IDs and linking DSCs.
- Uploading accurate shareholder and subsidiary data to prevent rejections.
- Training and guiding client teams to use the new portal .
- Creating compliance calendars to manage V3 downtime and updated timelines.
- Acting as the go-to contact to answer questions, fix issues through the MCA helpdesk, and keep filings on schedule.
We think being successful with compliance in the V3 era will rely on focus, clear plans, and teamwork. Businesses that put effort into doing this right will not just avoid fines but will also improve how they are managed and how people see them.
Tips to Handle This Change
If there’s one thing every company should know right now, it’s this: The V3 transition isn’t optional anymore—it’s happening already.
Businesses that act fast and bring their systems, data, and teams into sync will find things run more , have fewer mistakes, and feel less pressure in the near future. Companies that hesitate or rely on outdated methods may face compliance issues that bring both financial losses and damage to their reputation.
This is the moment to:
- Take a hard look at how prepared you are.
- address any lingering gaps.
- Take time to learn how the new system works.
- Ensure clear communication with your directors, team, and advisors.
At Accovet, we aim to guide our clients through each stage of this transition. Reach out if you need help reviewing your progress planning future actions, or completing filings under the new system.
The shift in compliance isn’t on the horizon—it’s already here. Let’s work together to get your company prepared.
Director at Accovet Ltd
